Criteria for abstract submission (download pdf)

 

Deadline for submission has beene extended to 31 October 2017
Abstracts can only be submitted by using the electronic system.

Purpose of the abstract

A large part of the congress programme is abstract-driven. The abstract allows the reviewers and the scientific committee to make an informed decision about the quality of the research and its suitability for inclusion in the scientific programme.

 

Independent of type and content of research, abstracts must address a clear:

  • Statement of aims / research questions
  • Presentation of methods
  • Presentation of results
  • Conclusion

 

Presentation categories

  • Publishing in the official EAPC journal “Palliative Medicine” and on the EAPC website (abstract will not be presented during congress)
  • Poster presentation
  • Poster discussion session, where posters with high scores will be discussed by experts
  • Lecture in a free communication / parallel session
  • Lecture in a plenary session

 

The final decision regarding acceptance/rejection of the abstract, type of presentation and composition of the programme will be made by the scientific committee.

 

Criteria for abstract submission

  • The abstract text can not exceed 2500 characters (including space and references, excluding title and authors). References are not required
  • Abstracts must be written in English, explained abbreviations may be used
  • The abstract text must not contain information about the presenters or institutions involved in order to facilitate the blind review process
  • Graphs are not allowed in the abstract
  • The maximum number of tables allowed per abstract is 2. Each table should be smaller than 10 rows x 10 columns. Each row of the table will be counted as 50 characters
  • Although case reports will be considered by the scientific committee, authors should be aware that such abstracts will be given a low priority and may be rejected
  • Abstracts of empirical studies must outline the:
    • Research aims – please state the specific object of the study
    • Study population (where appropriate)
    • Study design and methods
    • Method of statistical analysis
    • Results and interpretation
  • Generic drug names should be preferred. The use of trade names is discouraged and should only be used when necessary
  • The author is required to indicate the source of funding of the study at the end of the abstract

 

Abstract categories

The purpose of the categories is to divide the abstracts into themes.

 

Many abstracts might fit into more than one category, but ultimately the reviewers and the scientific committee can re-categorize the abstracts in order to shape the final programme.

 

Authors should choose the category from one of the following columns that best describes the content of their submission:

I. Setting specific?

1 – Home-primary care

2 – Nursing home

3 – Hospital

4 – PC unit – hospice

5 – Transmural

6 – Other (e.g. prisons)

 

II. Patient specific?

1 – Cancer

2 – Organ failure (heartfailure, COPD, kidneyfailure, etc)

3 – Frail older people

4 – Children and adolescents

5 – People with mental disabilities

6 – Minority groups

7 – Family carers (bereavement)

8 – Volunteers in PC

9 – Several populations

10 – Other populations

 

III. Topic specific

1 – Pain

2 – Symptoms other than pain

3 – Psychological care

4 – Social care

5 – Spiritual care

6 – Communication and information

7 – Advance Care Planning

8 – End of life care, quality of dying

9 – Health policy

10 – Ethics

11 – Education

12 – Health economics

13 – Public health

14 – Electronic health documentation

15 – Educational research

16 – Other

 

In addition, your abstract should be categorized by research design (choose the one most appropriate for your abstract):

  • Survey study
  • Observational study
  • Cohort
  • Pre-post design
  • RCT
  • Cluster RCT
  • Mixed methods
  • Assessment and measurement tools
  • Statistics
  • Systematic review
  • Qualitative research
  • Other

 

Review process

The scientific committee will base its decisions on the assessment of the independent reviewers. All abstracts will be blindly reviewed by at least two reviewers according to the following criteria:

  • Aims-background-context: relevance of hypothesis, clearly stated aims
  • Quality of method: sampling, data collection, analytical strategy, stringency of theoretical position, reference to relevant knowledge base etc.
  • Relevance to palliative care: all abstracts should demonstrate relevance to some aspect of palliative care practice, policy or research work, or make a contribution to a relevant theoretical or methodological debate
  • Originality of research: is new data being presented? Stringency of arguments when repeating previous work
  • Clear presentation of results: data interpretation, statistical power, application to palliative care practice etc.
  • Conclusions/discussion: supported by the data presented, quality of interpretation of own work

 

Handling procedures

  • Once the electronic submission is concluded, the corresponding author will receive an automatic confirmation by e-mail including an abstract number
  • If you do not receive an automatic message after submission, or have any other questions regarding the submission system, please contact eapc2018@abstractserver.com
  • Corresponding authors will be notified of the decision of the scientific committee. Authors will then need to confirm the attendance of the presenting author at the congress
  • Kindly note that submission of an abstract does not replace registration for the congress. The inclusion of the abstract in the scientific programme and publication in Palliative Medicine depends on the presenting author registrering for the congress

 

How are abstracts scored?